Tips from the pros
WHEN IT'S TIME TO FIND THE BEST HOTEL FOR MEETINGS
Let Yourself Go On A Journey And Dream
We selected 25 luxury hotels for their awards and reviews then evaluated their meeting facilities and staff
Our Picks For the 25 Best Hotels For Meetings In 2022
|Hotel Name (Click For Meetings And Events Webpage)||Don't Miss||Drive from Airport/Number of Flights||Our Recommended Max Group Size|
|01 Four Seasons Resort Maui at Wailea||The view of the ocean from the pool||30 min/30 flights||500|
|02 The St. Regis New York||The elegance of the event spaces||45-90 min/300+ flights||200|
|03 The Langham, Chicago||Stunning views of Lake Michigan and downtown Chicago||60 min/300+ flights||400|
|04 Four Seasons Hotel Las Vegas||Impeccable service, non-gaming right on the strip||15 min/150 flights||500|
|05 Four Seasons Resort Jackson Hole||Slope-side skiing or hiking and a short trip to Grand Teton National Park||40 min/15 flights||100|
|06 Four Seasons Hotel Los Angeles at Beverly Hills||Rooftop yoga, expansive terraces, amazing guest rooms||40 min/188 flights||250|
|07 The Peninsula Chicago||Service, amennities, food, guest rooms in the center of Chicago's famous "Magnificent Mile"||60 min/300+ flights||250|
|08 The Venetian Las Vegas||Millions of square feet of flexible meeting space and attentive professional sales staff||15 min/150 flights||2500|
|09 Four Seasons Resort Orlando at Walt Disney World Resort||Disney World and golf nearby, plus endless touches of elegance from the resort's amazing pool area to interesting light fixtures||30 min/150 flights||300|
|10 Four Seasons Hotel Washington, DC||Maryland crab cakes, spa and the hip Georgetown neighborhood right out the door||15 min/100 flights||200|
|11 Wynn and Encore Las Vegas||The outside entrance's stone mountain that rises 144 feet in the air and supports seven waterfalls||15 min/150 flights||2500|
|12 Park Hyatt Aviara Resort, Golf Club & Spa||The spa, tennis and golf while enjoying views of the lush foothills of the San Diego coast||40 min/80 flights||500|
|13 Mauna Lani, Auberge Resorts Collection||Nature: Surf lessons, snorkeling or just enjoying the sea breeze at the pool||30 min/20 flights||250|
|14 Belmond Charleston Place||Charleston's historic district, exceptional service and amenities, gorgeous rooftop pool and bar||20 min/50 flights||300|
|15The Cosmopolitan of Las Vegas||Glamor and decor, high tech audio-visual department||15 min/150 flights||1000|
|16 Sanctuary Camelback Mountain, A Gurney’s Resort & Spa||Views, views and more views||20 min/140 flights||100|
|17 ARIA Resort & Casino||Great location and views on the strip; high-end mall The Crystal Shoppes is connected as is most everything else||10 min/150 flights||2500|
|18 The American Club||A destination for team-building overlooking Lake Michigan||60 min/30 flights||200|
|19 Montage Deer Valley||Huge spa, game room with bowling||60 min/100 flights||200|
|20 The St. Regis Bal Harbour Resort||Modern yet elegant decor, ocean artwork or stunning views from glass walled terraces of the ocean and Miami||45 min/175 flights||200|
|21 The Hay-Adams||So many rooms offer stunning views of the nation's capital||15 min/100 flights||150|
|22 The Sanctuary at Kiawah Island Golf Resort||The whole island is beatiful and the resort has everything one could ask for especially the spa||60 minutes/50 flights||200|
|23 Montage Palmetto Bluff||Explore the resort on bike, foot, boat or golf cart so you can be surounded by its beauty and wildlife||45 min/50 flights||150|
|24 The Ritz-Carlton Key Biscayne, Miami||Views of the ocean on one side and the bay on the other||30 min/175 flights||400|
|25 The Kahala Hotel & Resort||A Hawaiian oasis with grand banquet rooms, lobby and suites||20 min/60 flights||150|
Then Get Practical
A Top Meeting Sourcing Pro With Experience Throughout the USA Shares Thoughts
Troy Whelan is Task Force Director of Sales & Marketing at Senna House Scottsdale. For 15 years, he has held marketing and sales leadership roles with Hilton, Marriott and Starwood Hotel brands. In addition, he was vice-president, global accounts with the major third-party travel buyer, HPN.
As meeting planners start to work through a back log of postponed meetings, hotels are struggling to build staffs back to pre-Covid 19 levels.
“It’s a challenge for planners to source hotels right now,” said Troy Whelan who is Task Force Director of Sales & Marketing at Senna House Scottsdale. “Planners are super excited when they get someone like me on the phone.”
This means response times are slower not just to RFPs but service requests after the meeting is booked can be delayed as well. It’s frustrating…and with so much riding on the success of your meeting, often unacceptable.
“Planners should be sure that whatever they book, that there is adequate staffing to handle the event,” Whelan said.
More of Whelan’s tips for sourcing the hotels for meetings
What about looking at ratings like Google and Tripadvisor?
“Tripadvisor and Google are more for the leisure traveler – they love those ratings. Corporate travelers and meeting planners are going to look at the brand and what facility-wise the property has to offer. They may look at rating class whether it is a 5 star or 4-star property.”
Doesn’t that leave planners without the ratings that leisure travelers have?
“It does,” he said, “because they may not have had the experience there.”
What other advice does Whelan offer for finding the best hotel for meetings?
Besides using a preferred brand’s website to find its best hiotels for meetings, Whelan mentioned technology platforms like Cvent, Amadaus Meeting Broker and Zentila which powers Meetings and Conventions and Successful Meetings RFP solution.
“Cvent is probably the easiest, and delivers the most clear proposal when we receive them from planners.”
He gave a shout out to Groups 360 for their ability to find availabilities quickly based on hotel room occupancy rates for selected dates in the past. It’s one of the more sophisticated programs.
Even with vast improvements in technology, it’s a challenging sourcing environment for hotels too. Whelan said many planners are still cautious due to lingering fears about Covid 19.
For this, he suggested building flexibility into contracts.
“What to look for no matter who books, flexibility and staff.”