Tips from the pros


Let Yourself Go On A Journey And Dream

 We selected 25 luxury hotels for their awards and reviews then evaluated their meeting facilities and staff

Our Picks For the 25 Best Hotels For Meetings In 2022

Hotel Name (Click For Meetings And Events Webpage)Don't MissDrive from Airport/Number of FlightsOur Recommended Max Group Size
01 Four Seasons Resort Maui at WaileaThe view of the ocean from the pool30 min/30 flights500
02 The St. Regis New YorkThe elegance of the event spaces45-90 min/300+ flights200
03 The Langham, ChicagoStunning views of Lake Michigan and downtown Chicago 60 min/300+ flights400
04 Four Seasons Hotel Las VegasImpeccable service, non-gaming right on the strip15 min/150 flights500
05 Four Seasons Resort Jackson HoleSlope-side skiing or hiking and a short trip to Grand Teton National Park40 min/15 flights100
06 Four Seasons Hotel Los Angeles at Beverly HillsRooftop yoga, expansive terraces, amazing guest rooms40 min/188 flights250
07 The Peninsula ChicagoService, amennities, food, guest rooms in the center of Chicago's famous "Magnificent Mile"60 min/300+ flights250
08 The Venetian Las VegasMillions of square feet of flexible meeting space and attentive professional sales staff15 min/150 flights2500
09 Four Seasons Resort Orlando at Walt Disney World ResortDisney World and golf nearby, plus endless touches of elegance from the resort's amazing pool area to interesting light fixtures30 min/150 flights300
10 Four Seasons Hotel Washington, DCMaryland crab cakes, spa and the hip Georgetown neighborhood right out the door15 min/100 flights200
11 Wynn and Encore Las VegasThe outside entrance's stone mountain that rises 144 feet in the air and supports seven waterfalls15 min/150 flights2500
12 Park Hyatt Aviara Resort, Golf Club & SpaThe spa, tennis and golf while enjoying views of the lush foothills of the San Diego coast40 min/80 flights500
13 Mauna Lani, Auberge Resorts CollectionNature: Surf lessons, snorkeling or just enjoying the sea breeze at the pool30 min/20 flights250
14 Belmond Charleston PlaceCharleston's historic district, exceptional service and amenities, gorgeous rooftop pool and bar20 min/50 flights300
15The Cosmopolitan of Las VegasGlamor and decor, high tech audio-visual department15 min/150 flights1000
16 Sanctuary Camelback Mountain, A Gurney’s Resort & SpaViews, views and more views20 min/140 flights100
17 ARIA Resort & CasinoGreat location and views on the strip; high-end mall The Crystal Shoppes is connected as is most everything else 10 min/150 flights2500
18 The American ClubA destination for team-building overlooking Lake Michigan 60 min/30 flights200
19 Montage Deer ValleyHuge spa, game room with bowling60 min/100 flights200
20 The St. Regis Bal Harbour ResortModern yet elegant decor, ocean artwork or stunning views from glass walled terraces of the ocean and Miami 45 min/175 flights200
21 The Hay-AdamsSo many rooms offer stunning views of the nation's capital15 min/100 flights150
22 The Sanctuary at Kiawah Island Golf ResortThe whole island is beatiful and the resort has everything one could ask for especially the spa60 minutes/50 flights200
23 Montage Palmetto BluffExplore the resort on bike, foot, boat or golf cart so you can be surounded by its beauty and wildlife45 min/50 flights150
24 The Ritz-Carlton Key Biscayne, MiamiViews of the ocean on one side and the bay on the other30 min/175 flights400
25 The Kahala Hotel & ResortA Hawaiian oasis with grand banquet rooms, lobby and suites20 min/60 flights150

Intro Picture: ARIA Resort & Casino, Las Vegas (Courtesy StockPhotoAstur)

Then Get Practical

A Top Meeting Sourcing Pro With Experience Throughout the USA Shares Thoughts

Troy Whelan is Task Force Director of Sales & Marketing at Senna House Scottsdale. For 15 years, he has held marketing and sales leadership roles with Hilton, Marriott and Starwood Hotel brands. In addition, he was vice-president, global accounts with the major third-party travel buyer, HPN.

As meeting planners start to work through a back log of postponed meetings, hotels are struggling to build staffs back to pre-Covid 19 levels.

“It’s a challenge for planners to source hotels right now,” said  Troy Whelan who is Task Force Director of Sales & Marketing at Senna House Scottsdale. “Planners are super excited when they get someone like me on the phone.”

This means response times are slower not just to RFPs but service requests after the meeting is booked can be delayed as well. It’s frustrating…and with so much riding on the success of your meeting, often unacceptable.

“Planners should be sure that whatever they book, that there is adequate staffing to handle the event,” Whelan said.

More of Whelan’s tips for sourcing the hotels for meetings

What about looking at ratings like Google and Tripadvisor?

“Tripadvisor and Google are more for the leisure traveler – they love those ratings. Corporate travelers and meeting planners are going to look at the brand and what facility-wise the property has to offer. They may look at rating class whether it is a 5 star or 4-star property.”

Doesn’t that leave planners without the ratings that leisure travelers have?

“It does,” he said, “because they may not have had the experience there.”

What other advice does Whelan offer for finding the best hotel for meetings?

Besides using a preferred brand’s website to find its best hiotels for meetings, Whelan mentioned technology platforms like Cvent, Amadaus Meeting Broker and Zentila which powers Meetings and Conventions and Successful Meetings RFP solution.

“Cvent is probably the easiest, and delivers the most clear proposal when we receive them from planners.”

He gave a shout out to Groups 360 for their ability to find availabilities quickly based on hotel room occupancy rates for selected dates in the past. It’s one of the more sophisticated programs.

Even with vast improvements in technology, it’s a challenging sourcing environment for hotels too. Whelan said many planners are still cautious due to lingering fears about Covid 19.

For this, he suggested building flexibility into contracts.

“What to look for no matter who books, flexibility and staff.”