What To Look For In Seeking Help With Hybrid Meetings
"Every market is different based on whether they are remaining 100% virtual or moving to hybrid. As we consult clients, we ask can this be done virtually and still achieve your goals? Should it be done virtually? Or is it safe to look into in-person meetings. I know everyone wants to meet but they also want to be respectful of health and wellbeing of others. I believe with a bit more patience we’ll all be able to continue growing our virtual solutions while preparing for safe hybrid solutions."
"Virtual and hybrid events do offer the ability to increase your reach to additional attendees that may not be able to attend in person. If you are able to translate this engagement to increase membership or potential new attendees, this brings a significant value for groups going forward."
"The past year has given us the opportunity to understand the power hybrid meetings have to reach further with a message, and hybrid is clearly here to stay. The key to successful hybrid events will be to take care of both the in-person and remote audiences, realizing they need different things, but within the same event framework...It’s not exclusively a skillset of third-party planners...production companies like Encore assign Producers to oversee all aspects of the technology.”
"Most planners are more than capable of learning and executing hybrid meetings, but time constraints and peace of mind mean that bringing in a specialist can be appealing. Do I have the time to learn a completely new way of doing things? Do I have the bandwidth to oversee hybrid components during the event along with my other responsibilities? Am I confident I’ve learned everything well enough to avoid major hiccups during the meeting?"
"There are many benefits of the new hybrid models, like improved accessibility features, expanded personalization capabilities and behavioral data collection, a baked-in virtual contingency plan...It’s a difficult transition but one that’s 100% feasible with the right experienced partners, and the willingness to roll up your sleeves and enter uncharted territories."